Ensuring Liquor Licence Compliance: A Guide for Liquor Licence Holders

At Liquor Loft we’re here to assist you with all your business licensing needs, ensuring you meet liquor license requirements while remaining compliant with the law. Whether you’re a new liquor licence holder or looking for a compliance refresh, we’ve put together an easy-to-follow guide on the key requirements and steps involved.

Key Liquor Licence Requirements:

Under Regulation 37(1), every liquor licence holder must ensure that certain information is clearly displayed at their premises. This includes:

1. The name of the premises.

2. The WCP/Liquor licence number.

3. The type of liquor licence.

4. Trading hours.

When a WCLA liquor inspector or SAPS offical enters your premises, the following documents must be visible to consumers:

1. A copy of the original liquor licence and its conditions (including the approved plan).

2. A copy of the Form 21 A (Renewal Notice) issued for the applicable year.

3. A copy of the proof of payment for the renewal fees for the applicable year.

4. If a transfer took place, a copy of the transfer certificate and its conditions.

5. If the licence was moved, a copy of the removal certificate and conditions.

6. The manager's appointment must be displayed clearly.

Managerial Appointment: A Key Compliance Step

Both SAPS and the WCLA have frequently highlighted issues with businesses that fail to appoint a manager as required by Section 52 of the Western Cape Liquor Act, 2008.

To ensure compliance, here’s the process for appointing a manager:

1. Download Form 15 from the WCLA website and complete it.

2. Have your application and two additional copies stamped by SAPS.

3. Submit a report clearing the nominated manager in terms of Section 35 of the Western Cape Liquor Act.

4. The WCLA tribunal will then review the application and provide an outcome.

5. Request a training booking form from liquor enquiries at liquor.enquiries@wcla.gov.za.

6. Complete and send the form back in Word format along with a copy of the manager's identity document.

7. The training facilitator will schedule a Zoom training session for your convenience.

8. Upon completion, the WCLA will issue a training certificate.

Section 64 of the Western Cape Liquor Act: Compliance is Key

Since 2022, the WCLA has begun implementing Section 64 of the Western Cape Liquor Act, requiring non-compliant licence holders to prove that their establishment still serves the public interest when renewing their liquor licence. From July 2022 to 2023, notices were sent to licence holders indicating that their licences would not be renewed automatically due to non-compliance. Those who wished to continue trading were required to submit a renewal application with a fee of R2,180. Failure to apply would result in the licence lapsing, and a new application would be necessary. This process will continue every year, so it’s essential to remain compliant with the Act to avoid unnecessary costs and disruptions to your business.

Attend Community Meetings: Stay Informed and Engaged

Should you receive an invitation from the Designated Liquor Officer to attend a community meeting, we strongly encourage you to participate. These meetings provide valuable updates and insights into the current issues within your community.

WCLA inspectors also attend these gatherings to keep liquor licence holders informed of any changes or developments within the WCLA. These community meetings are not just a chance to stay updated; they also foster strong relationships between liquor traders and local authorities, helping to ensure a safer and more compliant environment for all.

Final Thoughts: Compliance Protects Your Business

At Liquor Loft, we understand that staying on top of liquor licence compliance can be complex, but it’s crucial for the success of your business. By following the guidelines above, you not only protect your business from unnecessary fines or issues but also contribute to a safer and more responsible liquor industry.

Remember, adhering to the regulations ensures that your establishment remains in good standing, helping to avoid the risk of your liquor licence lapsing and incurring unnecessary costs. If you have any questions or need assistance with your liquor licence, don’t hesitate to reach out to us—we’re here to help!

-Marnus van Wyngaard LLB